ClubGRANTS — Annual Returns and Guidelines
Member clubs are advised of updates to the ClubGRANTS annual returns process, and their responsibilities outlined in the ClubGRANTS Guidelines.
- Annual Returns
ClubGRANTS 2023-2024 annual returns can only be submitted through the ClubGRANTS Online portal.
Under section 4.2 of the ClubGRANTS Guidelines, ClubGRANTS qualifying clubs and local committees must use the system known as ClubGRANTS Online (CGO), provided by ClubsNSW, to accept applications, record funding decisions and manage acquittals.
Funding decisions recorded in ClubGRANTS Online will be considered formal reports to Liquor & Gaming NSW in relation to Category 1 and 2 expenditures.
How Does This Impact Clubs?
Currently, clubs have the option to submit their annual returns via either ClubGRANTS Online (CGO) or MAXsys.
From the 2023-2024 reporting period, all venues will be required to submit their annual returns through CGO only. The submission period will be from 1 September to 11 September 2024.
On 9 May 2024, MAX will remove the capability for a club to submit annual returns on the MAXsys portal. Clubs will still be able to view their previously submitted annual returns.
As MAXsys cannot be used for the 2023-2024 reporting period, all ‘Draft’ status returns currently in MAXsys will be deleted so that affected clubs can submit their annual returns in CGO.
MAX will delete all ‘Draft’ status returns currently in MAXsys on 15 May 2024. There is no action required to be taken by clubs. However, if you have created a ‘Draft’ application in MAXsys and would like to copy any of the data, please do so prior to 15 May 2024.
Technical Support Available
For technical enquiries relating to the ClubGRANTS Online portal, contact ClubsASSIST on 1300 730 001 or at [email protected].
For technical difficulties accessing the MAXsys portal, or retrieving your login details, contact Maxgaming on 1800 307 551 or at [email protected].
- Approvals Required Under the ClubGRANTS Guidelines
Clubs are reminded about the new ClubGRANTS Guidelines requirements which came into effect on 1 September 2023.
ClubGRANTS Local Committee Recommendations
A new requirement was introduced that clubs must not allocate less than 75% of Category 1 funds in accordance with the local committee’s recommendations.
Where a club does not meet this requirement, they must submit a report, to Liquor & Gaming NSW within 45 days of finalising all Category 1 funding decisions, which includes specific details as outlined in section 2.1.6 of the Guidelines.
Noting that the closing date for Category 1 grant applications is 31 May 2024, to assist in consideration of whether the rebate is provided or not, clubs should send these reports as soon as possible, commencing from 15 July 2024.
Reports should be sent to [email protected].
Expenditure to Support Overseas Travel and Education Programs
A restriction on expenditure to support overseas travel and education programs was introduced. To be considered eligible expenditure under ClubGRANTS, this expenditure must now be approved by the Independent Liquor & Gaming Authority.
Exemptions to In-Kind Limit
Clubs are also reminded of the existing requirement to apply to the Independent Liquor & Gaming Authority for exemptions to the 20% limit on in-kind expenditure.
To apply for these approvals, please contact [email protected].
This document has been prepared for the benefit of members and partners of ClubsNSW, and is intended for general information only and does not constitute legal or other professional advice. You should consider your own individual circumstances and obtain your own independent advice before acting on this document. All copyright subsisting in this document is owned by, or licensed to, ClubsNSW or its contributors. Except for authorised use by members and partners of ClubsNSW in their own organisations, this document must not be reproduced, communicated, or otherwise disclosed in any form by any means without the prior written consent of ClubsNSW. If you are unsure about your rights, please contact ClubASSIST on 1300 730 001. © ClubsNSW or its contributors 2023
